How I Use Stylebook to Manage My Closet

iPhone Screenshot 1 I’ve been using Stylebook since January to track and manage my closet. Last fall, I did an analysis of what I had in my closet and what I would like to have and identified where the gaps were. Not long after that, I got an iPhone and discovered the wonder of iOS apps, including Stylebook. I’m a huge believer of having data on your life and data gives you the power to make informed decisions, so I’m surprised I never really tracked my closet before. I probably had the mistaken impression that that was for “fashion snobs”, which I felt was not me.

Closet Organizing

The key data piece in Stylebook is importing your entire closet. This sounds like a lot of work and it definitely takes some amount of time, though I had recently done a huge closet purge when I started using the app, which made the import go much faster.

Categories

Their categories didn’t quite work for me, but you can really define your own categories. I’ve eventually shifted my categories to the following:

  1. Tops
    1. Three-quarter sleeved
    2. Long-sleeved
    3. Short-sleeved
    4. Cardigans/Hoodies
    5. Sweaters
    6. Sleeveless
  2. Bottoms
    1. Pants
    2. Shorts
    3. Tights
    4. Skirts (though I currently have none)
  3. Shoes
    1. Flats
    2. Boots
    3. Sandals
  4. Bags
    1. Cross-Body Bags
    2. Totes
    3. Clutches
  5. Outerwear – three subcategories to match the different types of jackets I wear in my region
  6. Dresses
    1. Fall/winter Casual
    2. Formal Dresses
    3. Spring/summer Casual
  7. Other
    1. Scarves
    2. Belts
    3. Hats
    4. Necklaces
    5. Swimsuits
  8. Athletic clothing
    1. Tops
    2. Pants
    3. Footwear
  9. Items that don’t currently fit – subcategories for each size
  10. Gone Items
    1. Tops

As you can see, I track pretty much all items of clothing in Stylebook except for pyjamas.

Importing Items

I add an item to Stylebook when I decide that it has a place in my closet. Many websites have pictures of their clothing on them and I use those pictures to use as the item’s picture where possible. When that’s not possible, I either take my own picture quickly and take a new picture later when I have some more time or I search for a similar item in Google images and try to find one without a person in it. The background is much easier to clear in Stylebook with its tools when it’s a distinct color from the clothing item and there are no pieces in the background layered over top of the item.

You can add a variety of fields on your items: colors, fabric, size, season, brand, status, price, and notes.

I didn’t use the Season field at first, until I learned how useful it is when I couldn’t figure out why I felt like I had nothing to wear in the summer. I went and added the Season field to all of my clothes and then realized I had about 2 items I would wear in the summer. That helped me be comfortable with going out and buying some new summer clothes.

The Notes field is completely freeform and I use it for a few purposes:

  1. I note when I added the item to my closet, i.e. “January 2016”. (This allows me to then search for “2016”to find all items added in 2016 or for “February 2016” to find all items added in that month – super useful.)
  2. I include the description of the item from the brand’s website.
  3. I include general notes about the item. For outerwear, I indicate a temperature range where I wear the piece. (This has really helped me to think consciously about when I would wear a piece of outerwear before adding it to my closet! One piece I bought this past spring was for a very specific temperature range that I realized I didn’t have a piece for and then it turned out that is a very common temperature range where I live as I have worn it 72 times since I bought it in April.)
  4. If I have multiple of the same item in the same color, I write “Multiple x3” to indicate how many I have.

Style Stats

I love the style stats in the app! You can see:

25 Most Recently Added

This screen shows the items you most recently added to the closet. I like to look at how aged these items are. The least recently added item in this list currently is from August 2016. I didn’t add anything to my closet in October 2016.

Never Used in an Outfit

This screen I don’t really care about. For me, it shows bags and jackets because I don’t usually include those in my outfits.

Never Logged on Calendar

This screen is pretty useful to see what items you added to your closet, but then never worn. If you’re someone who tends to buy items, leave the tags until you wear it, but then never actually wear it, checking in on those items here is really useful.

25 Least Worn

This screen is really motivational to me to make sure I’m wearing the items in my closet! If things stay in here for too long, I like to think about why they’re still here. Why am I not wearing the item? Did I buy it off-season and that’s why it’s staying in here for a long time of low usage? (I am not a fan of off-season buying.) Right now, here’s a selection of my list:

  • 1 day: A pair of hiking shorts that I bought because I was too warm hiking in pants. We didn’t have a lot of time to hike this summer, so I only wore them once.
  • 1 day: A dress I bought in September. The tights I would wear it with ripped, which has been a deterrent to wearing it again. I am replacing those tights though and then I’ll be able to wear the dress again.
  • 2 days: A gorgeous summer formal dress that I for some reason bought last fall that I had no reason to wear or buy and then it didn’t fit when it was summer! I’ll slowly get some wear out of it.
  • 2 days: A top I bought last December that is really cute and looks great on me that simply doesn’t fit into my lifestyle and weather. Plus it’s handwashable and I’m a tad lazy with those.
  • 2 days: Colored tights that are a little too out there in color for my more classic, subdued colored dressing.
  • 2 days: Colored tights that went perfectly with exactly one item in my closet that I sold on Poshmark because I never wore it. Thankfully they also go with something I bought in September, so I will get some wear out of them after all.
  • 2 days: A dress I bought for the many summer weddings we went to this year, but I only wore it to two of them because the other two were in the fall and I wore a different dress.

And so forth. If I can’t come up with a good explanation for when I’ll wear an item again, I add “Poshmark” to its description and try to sell it eventually.

25 Most Worn

This one is super fun. For me, it is full of bags, shoes, outerwear, cardigans, and scarves, since those are the items that are mixed and matched more often with multiple other pieces.

25 Worst Cost-per-Wear

I take a similar approach to the “25 Least Worn” items here. I have an ongoing project of wearing the items in this screen to get them out of here! It is really rewarding when they get out of here. Adding new items to my closet is horrible for this screen’s progress, which helps to not shop when I don’t need something.

25 Best Cost-per-Wear

This screen is so helpful for showing me just how much those expensive shoes, bags, or jackets really cost on a per use basis. I acquired a purse for $217 about two years ago now and despite not tracking its usage in Stylebook for most of its first year, it’s just about down to $1/wear, which is pretty good. It doesn’t show any signs of use and I will have it for a long time. It’s also shown me that the flats that I thought were “expensive” turned out to have far better cost per use statistics than some of the tops I bought that were way cheaper.

Archiving Items

Stylebook unfortunately doesn’t allow you to “archive” items, so I’ve developed a way to do this manually. When I think I should sell an item, but haven’t quite gotten around to doing so yet, I add “Poshmark” to the Notes field. I have three strategies here:

An item no longer fits

I have a category for when items no longer fit and I move the item there. I also update its status to “In Storage” and move the price from the Price field to the Notes field. (So that I still have the data easily accessible if it turns out to fit again.) This means that the “Value of my closet” field Stylebook tells me is the sum value of all of the items that currently fit in my closet. If I would wear the item if it fit again, then I keep it. Otherwise, I consider donating it or selling it and follow the other two strategies described below. This section is really helpful for when an item then fits again later and I can reverse the steps I described here to bring it back into my closet! It’s great for tracking items that are in storage somewhere else in your house/apartment too.

Deleting entirely

If an item that I’ve removed from my closet by donating or selling shows up in the Most Worn or Least Worn stats screens, then I delete the item entirely from the app. Before deleting it, I save its info into the iOS Notes app. I save the item’s picture, the picture of any looks, the price, brand, and notes fields, and indicate which days I wore it. I also delete the item from the looks that it was in, so that the other items will still show that they were worn that day.

Moving to another clothing category, e.g. “Gone items”

If the item doesn’t show up in the Most Worn or Least Worn stats screens, then I leave it in Stylebook and simply move it to another clothing category labelled “Gone items”. Like for when the item no longer fits, I mark the item’s status as “In Storage” and move the price to the Notes field.

Outfits Organizing

iPhone Screenshot 2

This is where you store all of the possible ways that you have worn or could wear the items in your closet! It is so useful to be able to see all of the different ways that you have worn an item before and then how often you wore it that way.

My lifestyle is so different from the default way the app was set up that it took me a while to figure out how to use this section. Initially I didn’t use it and just logged each item on the calendar every day I wore it. That was a lot of work so eventually I organized things into outfits. My categories here are always evolving and I rearrange them depending on the current season. This feature is really neat because then I can go back to an item’s page in the app and see all of the outfits I’ve made with it.

Categories

At the moment, the list looks like:

  1. Long-sleeved
  2. T-shirts
  3. Athletic
  4. Dresses, Fall
  5. Dresses, winter/dressy
  6. [Jeans] Size X
  7. Long-sleeved Cords
  8. T-shirt Cords
  9. Looks with Missing Items
  10. Dresses, summer
  11. [Jeans] Size Y
  12. Sleeveless
  13. Shorts

The [Jeans] Size X/Y categories are because I have the same pair of jeans in two different sizes and that’s my way of keeping the looks separate.

What goes in an outfit?

In my individual outfits, I include: dresses, tops, cardigans/hoodies, pants/shorts/tights/skirts, shoes, and scarves. I include vests in outfits and outerwear in athletic outfits, but otherwise, I don’t include outerwear in an outfit because it isn’t key to the outfit for me. Everyone is different on that. For me, outerwear is more dependent on weather than on the other items I’m wearing.

Calendar

iPhone Screenshot 3This is the meat and butter of the app really as it powers all of the statistics. This is where you log what you actually wore every day. I log everything that I wear outside of the house, with the first item being the primary outfit I wore. You can log clothing items or looks/outfits.

It’s really fun looking back on a previous month – you can really tell what the overall weather theme just by looking at my Stylebook calendar! It does show you your Most Worn and Best Value for each month. Most Worn is usually a bag or a piece of outerwear for me, so those are not particularly interesting. Best Value is usually the cheapest item I wore that month, so also not particularly interesting. I’m more interested in the long-term patterns.

You can add notes for each item you add to the calendar. I use this for a few purposes:

  1. I indicate if I wore an outfit to the gym so that I can easily search for all outfits I wore to the gym
  2. I indicate the names of the bride and groom for the wedding I wore an outfit to. This makes it easy to search “wedding” and find all outfits I wore to a wedding in my Stylebook history.
  3. I occasionally use other indicators like “dinner”, “hiking”, “walk” etc.

I occasionally will plan my entire week of outfits at once by consulting the weather and what clean items I have in my closet.

Packing

My system for packing clothes on trips used to be pretty lazy for how great I am at organizing so many other things. Now I use Stylebook to manage my clothing packing. I make a new packing list for a trip and add the expected weather, how many flights, and anything else to note (e.g. wedding(s)) in the notes field. You can add multiple outfits at once to your packing list and then once you’re done selecting outfits, it asks you if you want to add the missing items to the clothing section of the packing list. They have a packing list of all the items once you’re ready to pack that is organized by subcategory! I especially love being able to use Stylebook to figure out what is in my suitcase because I can never find anything. We’ll see if it manages to solve my overpacking problem though…

What is it missing for me?

  • Goals of number of items across the following categories: (1) summer dresses/tops and (2) fall dresses/tops.
  • Dates an item left and entered my closet so that I can search on these more easily.
  • Closet holes in list form – the app has an “inspiration” section, but I tend to make lists of things and then search later for “black flats” for example.

What have I learned?

  1. How to buy clothes that fit into my closet, rather than buying clothes that seem interesting
  2. I will never be the person who buys ten items of the same shirt in the same color and is happy wearing those every day.
  3. I do, however, like finding a shirt or dress I love and then buying it in multiple colors.
  4. 1-2 pairs of jeans really are sufficient. There is no reason to have any more. 1 pair of athletic pants per style and size is sufficient too (hiking shorts, hiking pants, and yoga crops).
  5. It’s okay to only use a particular bag in the summer or another in the fall – the long-term view is useful.
  6. There is a huge range between “being a fashionista” and “not caring about fashion at all” and I fall somewhere in the middle.
  7. If I don’t have enough clothes to wear in a particular season between laundry days, life is very stressful for me.
  8. I like clothes.
  9. I like having enough clothes to be able to not worry about whether I have clothes to wear that day.
  10. By being more conscious about my closet, my closet is much smaller than it used to be, while wearing a far higher percentage of the items in it.
  11. Stylebook is so great at helping me shop my closet and organize things in a way I never could by just staring at my closet.
  12. I really don’t need that cute dress unless it will fill a closet hole.
  13. Unless I have key accessories to wear an item (re: tights that I would wear with a particular dress), I simply won’t wear it.
  14. Based on my lifestyle, I really only need one formal dress per season and if I wanted more, I should use Rent the Runway over buying dresses because my cost per wear would be better that way.
  15. Women should stop making excuses for why they buy more clothes and instead, use the Stylebook app to manage their closet.
  16. More expensive clothes don’t always have a better Cost Per Wear than cheaper clothes and vice versa.
  17. Clothing is something I am willing to spend a reasonable amount of my discretionary income on, so long as it is conscious.
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18 thoughts on “How I Use Stylebook to Manage My Closet

  1. Wow.

    I’m almost 100% into the capsule wardrobe method of clothing management, which means most of my clothing is mix and match and most of it gets worn pretty evenly. (I have three parts of my closet: teaching/conference, business casual, and weekend grunge. Each night I go through the pertinent part for the next day and pick the outfit what was worn the least recently.) It’s kind of like automation for clothing instead of for savings.

    • *shrug* I’ve learned I like clothes and that that is totally okay. I tried a more capsule approach of wearing the same style of shirt every day and it got really boring for me. I find it fun to have a variety of clothes. Using this app has helped me to shop more intelligently for things that fill holes in my closet rather than just buying interesting things.

    • I do still have a “least recently worn” algorithm as well. I did find it to get me to keep wearing clothes I didn’t really like just because it was their turn. The app also helps me have statistics on how long individual pieces last.

  2. This is totally helpful for me, especially the part about archiving your pieces.. I have yet to do this or figure out a process. I’m still trying to figure it out to the point where it becomes useful rather than just a stat tracking app :) I don’t need style help or inspiration, but I do want to cull down my wardrobe…

    • I wish they would add an archiving feature…but until then I’ll hobble along with what I outlined here. It’s a bit awkward though. I don’t really use it for style help or inspiration – I use it to see how I’m using my wardrobe and what I’m not wearing enough of. It definitely helps me to cull but I think you buy even more than I do ;)

  3. OK, I’m kind of convinced.

    I’ve wished for something like this to be functional ever since I first saw Clueless. :)

    Now two bloggers who I respect have said it is actually a useful thing to use.

    • It’s only useful if you keep up with the tracking! It’s a reasonable amount of work but since it’s on my phone it’s really easy to add the day’s outfit while I’m on the bus or something.

  4. Oh man I am going to show this article to my wife. She is a minimalist and loves to downsize but has had some trouble with her wardrobe. She is going to love this!!! Thank you so much for sharing :)

  5. Woo! Thanks for the tips!

    How long would you say it took you to get totally up and running? In terms of getting your closet in, etc.?

    • You’re welcome! I had recently purged my closet, so I didn’t spend that long getting up and running. Maybe a few hours of initial set up? And then a small bit of time tracking.

      • I was struggling to get good photos. If I could find them online, it was ok, but I was failing to get good photos taking them myself. I think this is me being a little too much of a perfectionist, though.

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